Is the company ready to work remotely?
In response to the spread of the new crown pneumonia in various places and the seriousness of the epidemic, the government has adopted various contingency measures to prevent the spread of the epidemic. Businesses are bound to face the pressure of working in groups. Long-distance work is the solution, and it is also the enterprise's need to think about whether the enterprise itself has made all the preparations for long-distance work?
Projects recommended for remote work:
1. Examine the possibility of remote work of each department or each employee
Each department has different work content, not every department, even down to every employee, can immediately and completely meet the requirements of remote work.
The inspection should start from the department, and the head of the department investigates the possibility and work impact of each employee in the department.
The chief executive then develops plans for remote work of the enterprise based on the information provided by the department heads.
Generally speaking, programming engineers, graphics and image engineers, text editors, etc. have the greatest possibility of working remotely. As long as the laptop, through the secure network, you can work immediately.
Internal administrative staff, financial staff, etc., the difficulty of the problems encountered in remote work will be relatively high. Need to make substantial contact with corporate office practices and government agencies.
2. After the implementation of remote work, the impact on the coordination of the work of various departments
Long-distance work means that people are scattered all over the country, and unlike the usual office clusters, they can quickly contact and communicate, and have meetings and discussions.
The actual contact between each other is broken, and it is bound to change the past work habits.
The head of the department must first put forward the method of communication between employees and employees within the department.
Then the chief executive and department heads will discuss the communication channels between departments.
All potential impacts are raised and resolved at the meeting.
3. Whether the company's software and hardware meet the needs of remote work
Check whether the current working equipment meets the requirements of remote work. This includes basic working software, communication software, and shared cloud storage devices.
Part of the working software has been designed to meet the needs of team work, and can be modified, annotated, and reminded each other on the software.
The communication software must also ensure stability and can withstand the needs of multi-person video, voice, and sharing of presentation results.
4. Long-distance work for the security control of corporate secrets
To undertake the completion of the above-mentioned software and hardware equipment, its most important enterprise data security control.
Some personnel will be taken away from the company's equipment to perform remote work. There are two security considerations in the execution process
Is the remotely connected network secure? Lead to data leakage or the possibility of device hacking?
Is the cloud storage device built by the company safe? Can withstand a large number of Internet connections? Encrypted transmission with external data?
All of the above require IT personnel to provide safety suggestions and considerations.
5. Master the project execution efficiency of the enterprise's remote work
The last thing to talk about is how to master the project efficiency of remote work.
It is recommended that supervisors have regular meetings to understand the schedule management and control to determine the progress of the project, and to participate in the project, and submit the project results according to the time.
If there is a delay in the project schedule, a rolling amendment should be made immediately.
In response to different corporate cultures, there will be different contingency steps, but the focus of the company is to protect the safety of corporate employees, protect corporate data security, and protect the efficient implementation rate of projects. These are the key spirits of remote work.
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